CHAPTER 05User Manual — Daily Operations
Day-to-day operation of the TCEC access control system for tenants and the building manager.
5.1 Accessing the System
| Interface | URL / Address | Used For |
|---|---|---|
| Access Control UI | prox.tcec.ca | Access log, arm/disarm, tenant management |
| Home Assistant | ha.tcec.ca · 192.168.191.121:8123 | Full HA configuration and entity control |
| SSH (admin only) | ssh oracle@192.168.191.121 | File editing, log tailing, DB queries |
| Kiosk (on-site) | Pi 4 at 192.168.191.109 — auto-starts on boot | On-site display of access log |
| Documentation | prox.tcec.ca/app/manual | This manual |
5.2 Reading the Access Log
The access log at prox.tcec.ca shows all card swipe events in reverse chronological order.
| Column | Content |
|---|---|
| Timestamp | Date and time of the swipe event |
| Tenant | Name and card number of the cardholder |
| Door | Door ID that was swiped (e.g. 123b, main_entrance) |
| Result | Granted Denied Armed Disarmed — stored at event time |
| Photo | Thumbnail if a camera captured the entry |
5.3 Arming the Building
- Complete a physical walkthrough of all areas to confirm the building is clear.
- Swipe your proximity card at the designated arming station reader.
- The system announces arming via the Nest Mini and logs the event with your card ID.
- Follow any on-screen prompts on the kiosk display.
Design Principle: The system prioritises availability over purity — a valid card swipe always disarms. Accountability is enforced through audit logging, not lockouts.
5.4 Disarming the Building
Any valid tenant card swiped at any door reader disarms the system. You do not need to return to the arming station. The disarm event is logged with tenant identity and timestamp.
The System Administrator may also arm or disarm via the button in the access control web UI — these events are logged as System Administrator.
5.5 Viking C-4000 Intercom — Visitor Entry
- Visitor looks up the tenant's 3-digit code in the C-4000 directory at the main entrance.
- Visitor dials the code. The C-4000 calls the tenant's stored phone number.
- Tenant speaks with the visitor through the intercom call.
- Tenant presses 36 on their phone to energise the door strike and admit the visitor.
- Entry event is logged via LOG BUS serial output (integration pending — see Chapter 6).
5.6 Managing Tenants and Cards
Tenant and card management is currently performed via direct SQLite queries over SSH. A web UI is planned.
Add a new tenant and card
ssh oracle@192.168.191.121
sqlite3 /config/prox_cards.db
INSERT INTO tenants (name, phone, email, unit, active)
VALUES ('Jane Smith', '613-555-0100', 'jane@example.com', '123C', 1);
INSERT INTO cards (card_number, tenant_id, active)
VALUES (752519, last_insert_rowid(), 1);
.quitGrant door access
INSERT INTO door_permissions (tenant_id, door_id) VALUES (3, '123c');Deactivate a card
UPDATE cards SET active = 0 WHERE card_number = 752519;Query recent denials
SELECT timestamp, card_number, door_id FROM access_log
WHERE display_result = 'Denied' ORDER BY id DESC LIMIT 20;5.7 Voice Announcements
- Primary TTS: ElevenLabs Sigma Centauri voice (ID: bAq8AI9QURijOtmeFFqT), model eleven_turbo_v2_5.
- Audio generated to
/homeassistant/www/snapshots/hal_speech.mp3and played through Nest Mini (media_player.therese_office_122a). - If ElevenLabs API is unavailable the system falls back to Google TTS automatically.
- Sigma Centauri is intentionally distinct from the OpenAI Onyx voice used in the LMaiS enterprise system.